Process

The CaseGuide Process

The CaseGuide application implements a proven electronic case file process based on decades of supporting major cases. The CaseGuide Process is split into five steps:

1. Import

2. Organize

3. Analyze

4. Review

5. Report

The process is separated for very specific reasons, including the ability to assign permissions based on Roles - either Organization Roles or Case-specific Roles. For example, some team members could be permitted to only Import Source Files into the system but prevented from performing activities under any other step in the process. The differences between Import and Organize may appear subtle at first, but once Users become familiar with the system, it becomes second nature!

Below are each step in the process, with additional explanation:

Process Step 1 - Import

The Import Step is the first step in the process, when Users upload Source Documents into the system. Users may choose several options when uploading Source Documents:

• Upload Source Documents into a particular Folder or Sub-Folder

• Choose to OCR all Source Documents upon upload

  • Note that Source Documents can be OCR’d later, if needed

Process Step 2 - Organize

The Organize Step in the process is where Source Files can be:

• Searched,

• Moved into Folders or Sub-folders

• Renamed

• Set ad “Not started,” “In progress,” and “Completed

• OCR’d.

The Organize Step is also where Users can create Work Documents by:

• Converting a Source Document into a Work Document

• Converting an excerpt from a Source Document into a Work Document

• Creating a new Work Document

Finally, the Organize Step is where page tags can be added to PDF file formatted Work Documents.

Process Step 3 - Analyze

The Analyze Step in the process is where Users can examine the Work Documents, including the following functions:

• Search

• Apply Bates Stamps - automatically or manually

• Assign Categories

• Add Notes

• Mark documents as Discoverable

Process Step 4 - Review

The Review Step in the process is where Users can query the entire electronic case file, including Work Documents, Notes, Categories, and Persons and submit a request to generate a custom report.

Process Step 5 - Report

The Report Step in the process is where Users can create standard reports and download them. Reports are available to download for 30 days from the creation of the report.

The standard reports provided during the Report Step are:

• Master Index

• Discovery Index

• Document Index

• Note Report

• Timeline Report